Board of Supervisor’s Meeting – 6/1/20

REGULAR MEETING                                                                                                 June 1, 2020

BOARD OF SUPERVISORS                                                                                            7:00 P.M.

EAST MARLBOROUGH TOWNSHIP

721 Unionville Road

Kennett Square, PA 19348

 

 

  1. CALL TO ORDER

Present:                                         Township Staff & Consultants:

Chairman McKinstry                          Ross Unruh, Township Solicitor

Vice-Chairman Sarro                          Lisa Donlon, Township Engineer

Supervisor Monahan                           Neil Lovekin, Township Manager

Supervisor Matuszak                          Hannah Christopher, Township Treasurer

Robert Clarke, Chief of Police                                                                                                                  Jeff Simpson, Public Works Director

  1. PUBLIC COMMENT

 

Chairman McKinstry informed all present that Public Comment is the time to offer comments on any agenda item not on the agenda and to bring any issues/concerns before the Board.

 

Shelly Mincer, 131 Lantana Drive, thanked the Public Works Department for maintaining the Unionville Community Park during the COVID-19 outbreak. She requested that the Board consider: 1) Amending the park rules to allow children under the age of 10 be able to ride bikes on the premise, 2) Adding a 5th dog waste station in the middle of the park, and 3) Fencing off a section for an off-leash dog play area.

 

Township Manager Lovekin will forward an email discussion that he had with Ms. Miner to the Board that better explains her requests.

 

  1. SELECTION OF SUPERVISOR

 

Chairman McKinstry stated that on May 27, 2020 there was a (public) Special Meeting

(conducted virtual on the GoToMeeting platform) of the Board of Supervisors to interview four (4) applications for the vacancy on the Board.

 

Chairman McKinstry called for each supervisor to state his/her choice to fill the vacancy.

 

Supervisor Matuszak              Burling Vannote

Supervisor Monahan               John Auger

Vice-Chairman Sarro              Burling Vannote

Chairman McKinstry              Burling Vannote

 

By a majority decision, Burling Vannote was selected to fill the supervisor vacancy with a term to expire on January 4, 2022 or the first Board of Supervisors meeting in 2022. Judge Al Iacocca administered to the Oath of Office for Burly Vannote.

REGULAR MEETING

June 1, 2020

Page 2

 

 

  1. GENERAL DISCUSSION

 

  1. UPCOMING EVENTS

 

  1. UCFSD Community Parade to Celebrate Class of 2020 – June 8, 2020

 

James Whitesel, UCFSD Building and Grounds Supervisor, stated that the

Community Parade to celebrate the Class of 2020 will take place on June 8th from 4-7 P.M. The local fire companies will provide traffic control.

 

  1. The Chester County Balloon Festival

 

Chairman McKinstry stated that the Chester County Balloon Festival is

looking to move its event from late June of 2020 to September 11-13, 2020.

 

  1. ANNOUNCEMENTS

 

  1. Chairman McKinstry stated there are no new announcements.

 

  1. NEW BUSINESS

 

  1. Certificate of Appropriateness for 1667 West Doe Run Road

 

Tom Blomer, 1667 West Doe Run Road, stated that the Historic Architectural Review

Board (HARB) has recommended that the Board issue a Certificate of Appropriateness for him to construction a kitchen addition.

 

A motion was made by Vice-Chairman Sarro, seconded by Supervisor Matuszak, and

carried by a vote of 4-0, to approve the issuance of a Certificate of Appropriateness.

 

  1. Unionville Recreation Association – Proposal to Open Athletic Fields

 

Robert Dobie, President of Unionville Recreation Association requested to reopen the

baseball fields in a very cautious way.  Now that we are entering the yellow phase some gatherings are approved per Governor Wolf.  Fields could be reserved by one family and limited to individuals in their household.

 

A motion was made by Supervisor Matuszak, seconded by Supervisor Monahan, and

carried by a vote of 4-0, to approve the modified opening of the athletic fields as managed by the Unionville Recreation Association.

 

REGULAR MEETING

June 1, 2020

Page 3

 

 

  1. Plantation Field Equestrian Events, Inc. – June 5-7, 2020 – Event Approval

 

Dennis Glacumm of Plantation Field Trials requested approval of the Horse Event on

June 5-7, 2020 from 8 a.m. until 5 p.m.  Glaccum will provide all proper protocol for social distancing and proper hygiene materials for participants/spectators for the event on the 300-acre field.

 

A motion was made by Supervisor Matuszak, seconded by Vice-Chairman Sarro,

and carried by a vote of 4-0, to approve the Special Event Permit in accordance with the provided COVID-19 safety protocols.

 

  1. 2019 Township Financial Audit – Barbacane, Thornton & Co.

 

Stephen Kutsuflakis of Barbacane, Thornton and Co. reported on the 2019 Township

Financial Audit. A summary of the audit results was presented and is available for public viewing at the township building during business hours.

 

A motion was made by Supervisor Monahan, seconded by Vice-Chairman Sarro, and

carried by a vote of 4-0, to accept the conclusions of the 2019 Financial Audit.

 

  1. Contract Bid Awards for Road Paving, Surface Treatment, and Fuel

 

The contract bid awards for Road Paving, Surface Treatment and fuel were presented

by Public Works Director, Jeff Simpson. The following is the list of lowest, responsible bidders as compiled by the Southern Chester County Municipal Cooperative:

 

Company                               Bid                              Project

Long’s Asphalt                       $327, 800.00               Road Paving

Asphalt Industries                   $36,400.00                  Oil and chip on Walnut Road Dixie Land Energy             $13,756.70                  Fuel (Gasoline and Diesel)

 

A motion was made by Vice-Chairman Sarro, seconded by Supervisor Monahan,

and carried by a vote of 4-0, to award the above contracts for the 2019 Road Paving, Surface Treatment, and Fuel, as compiled by the Southern Chester County Municipal Cooperative.

 

  1. RESOLUTION 2020-25: PENNDOT ONLINE REPORTING FOR LIQUID FUELS

 

Public Works Director Simpson stated that the Pennsylvania Department of

Transportation required all participating municipalities in the Liquid Fuels Program must register on the online platform, known as dotGrants, which this resolution is a part of the requirement.

 

REGULAR MEETING

June 1, 2020

Page 4

 

 

A motion was made by Vice-Chairman Sarro, seconded by Supervisor Monahan,

and carried by a vote of 4-0, to adopt resolution agreeing to use the dotGrants online reporting system for filing of Liquid Fuels.

 

  1. CONTINUING BUSINESS

 

  1. Unionville–Chadds Ford School District – Preliminary/Final Plans for Athletic Fields

 

Unionville Chadds Ford School District presented it Preliminary/Final Plans for the

athletic fields.  Resident, Jean Best of 6 Rockford Crossing has concerns regarding the exit from where the new fields are planned and sight vison and how many cars will be allowed to park there.  There is a waiver for the shadow analysis.  Supervisor Monahan made a and Supervisor Matuszak seconded.  Motion carried.

 

A motion was made by Supervisor Monahan, seconded by Supervisor Matuszak,

and carried by a vote of 4-0, to grant preliminary approval of the Unionville-Chadds Ford School District Preliminary/Final Plans for the athletic fields with a condition that when the parking lot is anticipated 80% full for an upcoming event that the traffic control measures must be implemented.

 

  1. Tri-M Corp. – 206 Gale Lane – Preliminary Plans for Building & Parking Expansions

 

TRI-M CORP came before the board to ask for preliminary approval of plans for its

building and parking expansion project. The Planning commission recommended that a traffic study was not necessarily required due to the limited impact.

 

A motion was made by Chairman McKinstry, seconded by Vice-Chairman Sarro, and

carried by a vote of 4-0, to grant preliminary approval as presented.

 

  1. Gerbron Final Minor Subdivision Plans – 791 Wollaston Road

 

Charles Gerbron came before the board to ask for preliminary/final approval on his

minor subdivision plans. The property is located at 791 Wollaston Road. Two waivers were recommended to be approved by the planning commission: 1) Approval to allow the preliminary plan approval to occur simultaneously with final plan approval, and 2) Requirement for a shadow analysis.

 

A motion was made by Vice-Chairman Sarro made, seconded by Supervisor

Monahan, and carried by a vote of 4-0, to approve the Final Minor Subdivision Plan, as presented.

 

REGULAR MEETING

June 1, 2020

Page 5

 

 

  1. Walnut Walk – Escrow Release #14

 

Lisa Donlon, Township Engineer, recommended that the Township release

$204,062.67 held in escrow for Walnut Walk.

 

A motion was made by Vice-Chairman Sarro, seconded by Supervisor Matuszak, and

carried by a vote of 4-0, to authorize release in the amount of $204,062.67 to Bentley Homes, as recommended by the Township Engineer’s review letter dated, June 1, 2020.

 

  1. APPROVAL OF THE MINUTES

 

A motion was made by Supervisor Monahan, seconded by Vice-Chairman Sarro, and carried by a vote of 4-0, to approve the minutes of the meeting held on Monday, May 4, 2020, as submitted.

 

  1. TREASURER’S REPORT AND MONTHLY BILLS

 

A motion was made by Supervisor Matuszak, seconded by Supervisor Monahan, and carried by a vote of 4-0, to approve the Treasurer’s Report and the Monthly Bills for the month of May 2020, as submitted.

 

Fund                                        Expenditure

General                                    $182,254.05

Payroll                                     $62,051.02

Sewer                                      $6,715.71

 

  1. ADJOURNMENT

 

All business having been discussed, a motion was made by Chairman McKinstry, seconded by Supervisor Monahan, and carried by a vote of 5-0 to adjourn the meeting at 10:19 p.m.

 

 

Respectfully submitted,

 

 

Neil Lovekin

Township Secretary / Manager

 

 

BOS Agenda 6-1-2020

ONLINE PARTICIPATION ONLY 

In an effort to minimize public exposure to COVID-19 and maintain social distancing, public meetings will be conducted via webinar and will be recorded. Neither Township officials nor members of the public will be able to participate in person.

Members of the public may join online using an internet-enabled device at

https://www.gotomeet.me/EastMarlboroughTownship/board-of-supervisors—june-1-2020 or by calling the toll-free phone number: 1-866-899-4679. Members of the public electing to join by phone must use the code: 744-812-421 followed by the pound key (#) when prompted.

Public Comment will be heard during each agenda item when called upon by the Chair of the Board of Supervisors.

Questions may be submitted in advance to nlovekin@eastmarlborough.org.

If you require special accommodation, please call the Township office at 610-444-0725.

Date

Jun 01 2020
Expired!

Time

7:00 pm - 9:00 pm

Labels

Meetings

Location

Township Building
721 Unionville Road Kennett Square, PA 19348

Organizer

East Marlborough Township
Phone
(610) 444-0725
Email
hchristopher@eastmarlborough.org