Board of Supervisor’s Meeting – 4/6/20

REGULAR MEETING                                                                                                April 6, 2020

BOARD OF SUPERVISORS                                                                                            7:00 P.M.

721 Unionville Road

Kennett Square, PA 19348

 

 

  1. CALL TO ORDER

Present:                                         Township Staff & Consultants:

Chairman McKinstry                          Ross Unruh, Township Solicitor

Vice-Chairman Sarro                          Lisa Donlon, Township Engineer

Supervisor Lacy                                  Neil Lovekin, Township Manager

Supervisor Monahan                           Hannah Christopher, Township Treasurer

Supervisor Matuszak                          Robert Clarke, Chief of Police                                                                                                                  Jeff Simpson, Public Works Director

 

  1. PUBLIC COMMENT

 

Chairman McKinstry informed all present that Public Comment is the time to offer comments on any agenda item not on the agenda and to bring any issues/concerns before the Board.

 

Shelly Mincer asked whether the historic barn would be considered for preserving when considering the UCFSD plans for new athletic fields.

 

Chris Char asked if the commitment would be reconsidered considering the COVID-19 virus and the impact it will have on the Township’s revenue.

 

Chairman McKinstry spoke on behalf of a neighbor in Anvil Hills who is concerned with the

light pollution in the commercial district.

 

  1. ANNOUNCEMENTS

 

  1. Executive Session

 

Chairman McKinstry announced that the Board of Supervisors met in Executive Session

prior to the Board meeting to discuss personnel matters, potential litigation, and sale of township vehicle.

 

  1. Events

 

No new events, Willowdale Steeplechase and the Kennett Run have been canceled.

 

  1. NEW BUSINESS

 

  1. Townships Response to COVID-19 Pandemic

 

  1. Police

BOARD OF SUPERVISORS

REGULAR MEETING

April 6, 2020

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Chief Clarke reported that the department is using safe hygiene, handling calls

from the telephone in the trailer. Any violations are being handled by our third-party Codes enforcement Officer. Domestics are being handled via telephone if possible. The police are working 8-hours on the weekend in addition to their regular 40 hours during the week.

 

  1. Public Works Department

 

Jeff Simpson reported the 4 full-time employees are alternating weekly, two

on, two off. The Park playground and restrooms have been closed. The trails are being used by the public with proper social distancing.

 

  • Administration

 

Neil Lovekin reported that we are still accepting permit applications, permits

are not being released. The administrative office is closed to the public; however, staff are alternating their times in the office.

 

  1. 806 Lisadell Road– Arborist Report – EAC and Planning Commission Reviews

 

There was discussion of the Mert LaBare, Arborist, report and the ten (10) trees on the

Kiesler property.

 

A motion was made by Supervisor Monahan, seconded by Supervisor Matuszak, and

carried by a vote of 5-0, to award approve the property owners’ request to remove the ten (10) trees.

 

  1. 2020 Materials Bid Award – Southern Chester County Municipal Cooperative

 

A motion was made by Vice-Chairman Sarro, seconded by Supervisor Lacy, and

carried by a vote of 5-0, to award the 2020 Materials Bid Awards as solicited by the Southern Chester County Municipal Cooperative.

 

  1. Agricultural Conservation Easement – 659 Byrd Road- Mayne Residence

 

Hannah Christopher stated the county will issue an easement and the rights to develop. The township will pay $30,0000.00 out of the Open Space Tax fund.

 

A motion was made by Vice-Chairman Sarro, seconded by Supervisor Monahan, and

carried by a vote of 5-0, to approve the execution the Agricultural Conservation Easement and the disbursement of $30,000 from the Open Space Tax fund.

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REGULAR MEETING

April 6, 2020

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  1. TNT Fireworks – Request to Sell Fireworks at the Kennett Square Walmart

 

The Walmart Regional Manager made a request to sell legal fireworks in the parking lot of

WalMart for a 10-12 day ending on July 5, 2020.

 

A motion was made by Supervisor Matuszak, seconded by Vice-Chairman Sarro, and

carried by a vote of 5-0, to approve the sale legal fireworks in the parking lot of WalMart for a 10 to 12-day period, to end no later than July 5, 2020.

 

  1. East Locust Lane Bridge – Project Scope of Work & Loan Application Review

 

Jeff Simpson presented the scope of the East Locust Bridge Repair and asked for Board approval of the loan not to exceed $1,020,000.00 which will be reimbursed by the DVRPC grant when completed.

 

A motion was made by Supervisor Lacy, seconded by Supervisor Monahan, and carried by a vote of 5-0, to approve the load application to not exceed $1,020,000.00.

 

  1. Sewage Facilities (Act 537) Grant application

 

Jeff Simpson stated that AECOM, Inc. has submitted a proposal to assist with completion and submission of a sewage facilities grant application (Act 537).

 

A motion was made by Supervisor Matuszak, seconded by Vice-Chairman Sarro, and

carried by a vote of 4-0-1, Supervisor Lacy abstained due to being employed by AECOM, Inc., to authorize the Township Manager to accept the terms for the grant application proposal.

 

  1. EMERGENCY DECLARATION FOR CORONA VIRUS COVID -19 PANDEMIC

 

A request was made by Neil Lovekin to ratify the declaration with the terms and conditions to remain in effect until expressly revoked by the board.

 

A motion was made by Supervisor Matuszak, seconded by Supervisor Lacy, and carried by a vote of 5-0, to ratify the emergency declaration with the terms and conditions to remain in effect until expressly revoked by the board.

 

  1. CONTINUING BUSINESS

 

  1. Escrow Release No. 1 – Unionville Walk

 

BOARD OF SUPERVISORS

REGULAR MEETING

April 6, 2020

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A motion was made by Vice-Chairman Sarro, seconded by Supervisor Lacy, and

carried by a vote of 5-0, to authorize release of escrow No. 1 for Unionville Walk in the amount of $710,795.53, as recommended in the VanDemark & Lynch, Inc. letter dated, March 30, 2020.

 

  1. Escrow Release No. 6 – Northridge Development (Phases 1a and 1b)

 

A motion was made by Supervisor Lacy, seconded by Supervisor Monahan, and

carried by a vote of 5-0, to authorize release of escrow No. 6 for Northridge Development (Phases 1a and 1b) in the amount of $78,679.08, as recommended in the VanDemark & Lynch, Inc. letter dated, March 27, 2020.

 

  1. Escrow Releasee No. 8 – Marlboro Springs

 

A motion was made by Supervisor Lacy, seconded by Vice-Chairman Sarro, and

carried by a vote of 5-0, to authorize release of escrow No. 8 for Marlboro Springs in the amount of $87,675.43, as recommended in the VanDemark & Lynch, Inc. letter dated, March 30, 2020.

 

  1. Escrow Release #18 Longwood Preserve – Phase 1

 

A motion was made by Supervisor Lacy, seconded by Supervisor Monahan, and

carried by a vote of 5-0, to authorize release of escrow No. 18 for Longwood Preserve – Phase 1, in the amount of $53,893.10, as recommended in the VanDemark & Lynch, Inc. letter dated, March 2, 2020.

 

  1. APROVAL OF MINUTES

 

A motion was made by Vice-Chairman Sarro, seconded by Supervisor Monahan, and carried by a vote of 5-0, to approve the minutes of the meeting held on Monday, March 2, 2020, as submitted.

 

  1. TREASURER’S REPORT AND MONTHLY BILLS

 

A motion was made by Vice Chairman Sarro, seconded by Supervisor Monahan, and carried by a vote of 5-0, to approve the Treasurer’s Report and the Monthly Bills for the month of March 2020, as submitted.

 

Fund                                        Expenditure

General                                    $64,051.93

Payroll                                     $68,375.15

Sewer                                      $30,958.73

BOARD OF SUPERVISORS

REGULAR MEETING

April 6, 2020

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  1. ADJOURNMENT

 

 

All business having been discussed, a motion was made by Vice-Chairman Sarro, seconded by Supervisor Monahan, and carried by a vote of 5-0 to adjourn the meeting at 9:36 p.m.

 

 

Respectfully submitted,

 

 

Neil Lovekin

Township Secretary / Manager

Date

Apr 06 2020
Expired!

Time

7:00 pm - 9:00 pm

Labels

Meetings

Location

Township Building
721 Unionville Road Kennett Square, PA 19348

Organizer

East Marlborough Township
Phone
(610) 444-0725
Email
hchristopher@eastmarlborough.org