EAST MARLBOROUGH TOWNSHIP
BOARD OF SUPERVISORS
AGENDA – April 6, 2015 – 6:45 P.M.
Public Hearings:
1) Zoning Ordinance of 2015 – Change in Title, correcting headers
2) Health Insurance Compliance Ordinance – PSATS requirement
Public Meeting- immediately following public hearings
Call to Order – Pledge
Public Comment Period
3. Minutes – March 2, 2015
4. Longwood Gardens Substation – Land Development
5. Belrose Hydro Study – Jim Hatfield
6. Walmart – Request for temporary outdoor nursery sales
7. Road Race – New Bolton Campus and Byrd/Bartram Roads – Ms. Angela Dion- request for temporary road closure.
8. Bridge on Poplar Tree Road – restriction of traffic
9. Planning Commission Appointment
10. Police Chief Appointment
11. April Road Report- Roadmaster Mellinger
12. Bills
13. Treasurer’s Report
MINUTES
EAST MARLBOROUGH TOWNSHIP
BOARD OF SUPERVISORS
Meeting of the Board – April 6, 2015
Chairman Cuyler Walker called the Public Hearing to order at 6:45 p.m., to consider the following two ordinances:
Ordinance 2015-03 – East Marlborough Township Zoning Ordinance of 2015. The version is a compilation of all amendments from 2004 (the original date of the current zoning ordinance), through 2015. The hearing had been publicly advertised. There were no comments from the public. By unanimous vote (5-0), the 2015 Ordinance was adopted, as presented.
Ordinance 2015-02 –PSATS Health Insurance Trust.Because East Marlborough purchases Life, Disability, and Dental Insurance through the PSATS Trust, we are required to adopt an ordinance accepting the minor changes in the Trust Agreement. By unanimous vote (5-0), the Supervisors adopted the ordinance authorizing acceptance of the minor changes in the Trust Agreement.
Public Meeting. Chairman Walker called the public meeting to order at 7 p.m., by leading the group in the Pledge of Allegiance. Supervisors Richard P.S. Hannum, Eddie G. Caudill, Robert F. Weer, and John Sarro were all present, as were Solicitor Fronefield Crawford, Jr. and Engineer James W. Hatfield.
Public Comment Period.
Shelley Mincer, an advocate for Po-Mar-Lin and a member of the Newlin Township Fire and Emergency Services Committee, again spoke about plans for the “Thank You Party” planned for August 22, 2015, to thank members of Po-Mar-Lin, Modena, and West Bradford Fire Companies for their service. She also requested that East Marlborough contribute funds to sponsor meals for the responders to attend the event. She was told that East Marlborough would like to see other municipalities contribute to emergency services at the same rate that East Marlborough taxpayers presently do.
Jeff Groves, Trustee for Po-Mar-Lin, passed out copies of an internal audit that was completed on March 30, 2015.
Meeting of the Board – April 6, 2015
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Minutes of March 2, 2015. By unanimous vote 4-0, with Mr. Caudill abstaining because he did not attend the meeting, the minutes were accepted as prepared.
Longwood Gardens Substation.The Land Development Plan was represented by the following:
Dan Humes, from Urban Engineers; Geoffrey Anderson, a Landscape Architect; Penny Person, of Longwood Gardens; Jane Shields, Esq.; and Mike Petka of Bancroft Construction. The applicant proposed an Electrical Substation of approximately 7,068 square feet, to be located on the south side of Longwood Road. Jim Hatfield’s review letter of April 6, 2015, listed suggested issues for consideration prior to approval of the combined preliminary/final LD Plan, dealing with such specifics as:
1. Acceptance of limited setbacks for internal property lines,–(Supervisors approved, subject to a note being placed on the plan),
2. Need for a variance for building height–(application has been made to Zoning Hearing Board),
3. Approval of limited number of parking spaces – (Board approved),
4. Need for Landscape Architectural review by the Township consultant, including review of lighting plan-(will submit the GTP for review),
5. Approval of proposed removal of approximately 119 trees, including 6 specimen trees,–(Board accepted plan for removal and replacement of trees, including the specimen trees),
6. Granting of waivers to permit the following:–)all waivers were approved by the Supervisors)
a) Combined Prelim/Final Plan
b) No shadow analysis
c) No plans for water/sewer service
The Supervisors requested an improvement bond, as well as an O & M Agreement, prior to the issuance of a C of O for the construction project.
By unanimous vote (5-0), the Board approved the Preliminary/Final Land Development Plan, subject to the above-listed conditions.
Belrose – HOA Concerns.Benjamin Hickinbotham, Michael Liebman, both from the Belrose HOA; Cathy Proctor, from the Management Company, and John Bachich from Woodstone Homes were all present, as were numerous residents. Jim Hatfield explained his findings as a result of his site inspection on March 12, 2015, at which he observed that the Stormwater basins were functioning largely as installed, most likely because field changes that were made during construction, which included installation of under drains.
Meeting of the Board – April 6, 2015
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Mr. Hatfield noted that there were many areas where the vegetation was not established and must be re-seeded. There were also some areas of erosion, cracked or broken curb, and minor paving flaws, all of which were on a punch list. The HOA handed Mr. Hatfield a list of items on their punch list, which he will inspect. Mr. Hatfield noted that he would see that the field changes were reflected on a corrected or marked up land development plan. By unanimous vote (5-0), the Supervisors agreed to request an extension of the Maintenance Bond until July 31, 2015, in an amount which would be submitted to Woodstone Homes within a week, but further, if the Township and Woodstone cannot agree to any necessary increment of the bonded amount, the Township would then make a claim against the bond.
Walmart Request for an Outdoor Sales Area.Store Manager Lance Ransom, and nursery representativeCrista Briceland, requested that they be permitted to corral off a portion of the northeastern part of the parking lot to provide a display and sales area for nursery stock, only from April 15 through July 15. By a vote of 3-2, with Supervisors Sarro and Weer opposed, the Board approved the request for this calendar year only.
New Bolton Road Race.Angela Dion, representing the Friends of New Bolton Center, requested approval to close a portion of Byrd and Bartram Roads for less than two hours on May 2, 2015, to conduct a road race, 40% of which would be run on the New Bolton Campus. By unanimous vote (5-0), the Board approved the temporary closure, provided that Ms. Dion see that signs are posted on the two roads for a week before the race, notifying motorists of the pending road closure.
Bridge on Poplar Tree Road.Because the parapet of the eastern culvert on Poplar Tree Road has been hit, possibly by a vehicle, it collapsed; two-way travel on the bridge is unsafe. While the Township is examining methods for repair/replacement, the Bridge will have traffic restricted. By unanimous vote (5-0), the Supervisors agreed that the road could be opened for one-lane of traffic and limited to two tons. The bridge will be restricted by barriers to limit the crossing to the one lane.
Planning Commission Appointment. By unanimous vote (5-0), the Supervisors appointed Jane Murphy Donze, Esq. to fill the unexpired term of Mark Benzel on the Township Planning Commission. Mr. Bezel’s term is scheduled to expire on December 31, 2016.
Meeting of the Board – April 6, 2015
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Police Chief. Lieutenant Robert Clarke has been serving as the officer in charge since mid-February, when Chief Davis’s resignation became effective. By a vote of 4-1, with Mr. Weer opposed, the Board appointed Robert Clarke to serve as the East Marlborough Police Chief. Chairman Walker noted that the Township is planning a ribbon-cutting and swearing-in ceremony at the new East Marlborough Township Police Department on Saturday morning, April 25, 2015 at 9:30 a.m.
Bills. By unanimous vote, with each supervisor abstaining on a single vote with a perceived conflict of interest, the Supervisors approved the attached list of invoices for payment, with the following totals:
General Fund $360,332.17
Sewer Fund $ 21,995.52
State Fund $ 29,138.41
Unionville Park Fund $ 2,328.02
Payroll $ 53,375.98
Treasurer’s Report. By unanimous vote (5-0), the attached report was accepted, as prepared.
The public meeting was adjourned at 9:25 p.m., at which point the Supervisors went into executive session with Solicitor Frone Crawford to discuss a pending legal matter and a personnel matter.
EAST MARLBOROUGH TOWNSHIP
Jane R. Laslo, Manager/Secretary