EAST MARLBOROUGH TOWNSHIP
BOARD OF SUPERVISORS
Meeting of the Board – October 7, 2019
Immediately preceding the meeting there was a Hearing on the proposed Ordinance to enter into an Intergovernmental Agreement with the Pennsylvania State Historical and Museum Commission.
Chairman Sarro called the meeting to order at 7:02 p.m. with the following people in attendance: Supervisors McKinstry, Hannum, and Lacy. Amanda Sundquist, Esq., Planning Commission Chairman Walker, Engineer Donlon, Public Works Director Simpson and Township Manager Prysock were also in attendance.
Pledge of Allegiance.
Remarks from Sue Walker, District Director for Congressperson Chrissy Houlahan. Ms. Walker briefed the Supervisors on the services their office can provide to constituents and asked resident’s to visit their website, www.Houlahan.House.Gov to sign up for email alerts and updates.
Public Comment Period. Shelley Mincer, an East Marlborough resident, asked for an update on the traffic calming project that will take place in front of the Unionville Schools. Chairman Sarro said they project was moving ahead on schedule and would be under construction next year. Ms. Mincer also asked about the Open Space, Recreation and Environmental Resources Plan, Supervisor Sarro said the committee had one meeting and would be working over the next year to get input from residents.
Approval of Minutes. The minutes of the September 9th Board of Supervisors meeting were approved with edits by a 4-0 vote.
Resolution 2019-24 Escrow Release for Longwood Preserve.
Engineer Lisa Donlon reviewed the request from the developers for an escrow release in the amount of $91,467.84. Kevin Holahan, one of the developers, asked if the township would be willing to meet to discuss the $80,000 escrow that is being held for potential remediation of the downstream neighbor’s pond. The Supervisors said responsibility for damage to the pond could not be assessed until the project was finished but suggested that Mr. Holahan meet with Engineers Hatfield and Donlon to discuss the issue. The Supervisors voted 4-0 to approve the Resolution.
Presentation from representatives of The Kennett Library. Jeff Yetter, Vice Chairman of the Library Board, spoke about the need to replace the current library and updated the Supervisors their plan is to build a 25,000 square foot building. It would have space to accommodate the programing they are currently conducting while allowing for growth over the next 50 years. The library board is seeking $211,000 per year for the next three years from the residents of East Marlborough. Mr. Yetter suggested the money could come from a couple of possible sources:
- Impose a .3 mil tax on residents for each of the next three years;
- Fund the library from reserve funds over a period of three or four years.
Mr. Yetter said they must have 70-75% of the money pledged before they would take a construction loan. One of the grants that has already been obtained requires that the construction begin by August 5, 2020. Mr. Yetter requested that the Supervisors allocate money to fund the library expansion in the 2020 budget. East Marlborough representative to the library board Margaret Egli was also in attendance along with the Director of the Library Megan Walters.
Ordinance 2019-06. The Ordinance allows an Intergovernmental Agreement between East Marlborough Township and the Pennsylvania Historical and Museum Commission. The Supervisors voted 4-0 to enact the Ordinance.
Resolution 2019-25. The Resolution authorizes signature of the application to renew the township’s participation in the Certified Local Government program. The Ordinance was approved with a vote of 4-0.
Resolution 2019-26. The Resolution is to authorize East Marlborough Township to enter into a five year agreement with PennDot to provide winter maintenance for sections of 162 from Route 82 to Kelsall Road; 842 from Route 82 to Oak Tree Road; 926 from Route 52 to the West Marlborough line; 3027 from the Pocopson line to Unionville-Lenape Road; 3025 from the Pocopson line to Northbrook Road. In exchange for providing winter maintenance, the township will receive a minimum of $16,447.31 for each year of the contract. The Supervisors voted 4-0 to approve the Resolution.
Resolution 2019-27. The Resolution authorizes the sale of Right of Way along Route One on the northeast side of School House Road to PennDot for $4,872. The additional Right of Way is needed for the Route One widening project. The Supervisors voted 4-0 to approve the Resolution.
Resolution 2019-28. The Resolution authorizes extra compensation to employees who obtain certain certifications and licenses that are considered to be a value-added benefit to the taxpayers. The Supervisors voted 4-0 to approve the Resolution.
Resolution 2019-29. The Resolution authorizes the Chairman or Vice Chairman to sign the reimbursement agreement with the Commonwealth of Pennsylvania for the Route 82 Crosswalk project. The grant provides reimbursement for the construction costs for the project, the agreement outlines the requirements for compliance. The Supervisors voted 4-0 to approve the Resolution.
2019-2020 Salt Contracts. The contracts approve the purchase of road salt that was bid through the Southern Chester County Co-Op, the low bidder was Morton Salt. East Marlborough Township will purchase 1,800 tons of salt at $55.80 per ton. The Supervisors approved the contract with a vote of 4-0.
Garage Roof Replacement. Public Works Director Jeff Simpson presented a bid to replace the roof over the garage at the Township Building. The bid was conducted through PIPs a state approved entity. The cost for the replacement is $73,033.63 and comes with a 20-year warranty. The Supervisors voted 4-0 to approve the bid.
Bills. By a vote of 4-0 the Supervisors approved payment of invoices with the following totals:
General Fund: $ 292,643.19
Payroll: $ 58,112.50
Sewer Fund: $ 27,860.02
Park Fund: $ 159.20
Treasurer’s Report. By a vote of 4-0 the Treasurer’s Report was accepted as submitted.
The meeting adjourned at 9:00 p.m.
Laurie Prysock, Township Manager
BOARD OF SUPERVISORS
Immediately preceding the meeting there will be a hearing on the proposed Ordinance to enter into an Intergovernmental Agreement with the Pennsylvania Historic Commission
AGENDA – October 7, 2019 – 7:00 P.M.
Subject to change