AGENDA

AGENDA – September 1, 2015 – 7 P.M. – (AMENDED 8/27/15)

 Call to Order – Pledge of Allegiance

 Public Comment Period

 

1. Minutes of August 3, 2015
2. Walnut Walk (formerly Walnut Ridge) –Conditional Use Order
3. Scott Plan – Lot line Change on N. Mill Road
4. Library Board Appointment
5. Municipal Pension – Obligation for 2016 – Non-uniformed – $48,653.91

                                                                            Uniformed –          $19,508.50

6. PennDOT proposal for pothole patching agreement with Municipalities
7. Scrap metal trucks and damage to Doe Run Road – Dennis Mellinger
8. Road Contract – Long’s Asphalt
9. Bills
10. Treasurer’s Report

 

NOTE: The Board will meet in executive session with the solicitor immediately following the public meeting. 

MINUTES

Meeting of the Board – September 1, 2015

Chairman Cuyler H. Walker called the public meeting to order at 7 p.m. in the Township Building by leading the group in the Pledge of Allegiance.  Board members Richard P.S. Hannum, Robert F. Weer, and John Sarro were also present, as was Solicitor Fronefield Crawford, Jr.

Public Comment Period.

            Karen Cresta invited everyone to participate in Pocopson Founders Day, September 27, 2015 at the PocopsonTownship Park on Locust Grove Road.

            Cuyler Walker noted that Supervisor Weer would be celebrating his 80^th Birthday on September 3, 2015, and complimented him for his 27 years of service on the East Marlborough Township Board of Supervisors, as well as his 20 years of service on the Unionville-Chadds Ford School Board.

Minutes of August 3, 2015.  The minutes were approved by a vote of 3-0, with Mr. Weer abstaining because he did not attend the meeting.

Walnut Park Conditional Use Order. (formerly Walnut Ridge) –Chairman Walker read the Order, consisting of twenty individual items, as summarized:  (The Supervisors approved each individual item by unanimous vote (4-0).

#1 –Use and Development of property to be in accordance with testimony and exhibits, and containing seven individual sub-items:  

a)      Maximum number of townhouses shall be 73, with one additional single-family dwelling on a separate lot of approximately 24,000 s.f.;

b)      Minimum open space to be 30% of tract,

c)      Minimum width of each unit shall be 24 feet,

d)      Each unit shall have at least one-car garage, and at least 22 of the units shall have two-car garages; each unit shall also have parking in the driveway,

e)      Minimum of 50’ set back around entire perimeter of the tract, and 25’ with respect to parking and drive areas,

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f)       With exception of units 29 and 34, building setbacks shall be 25 feet from internal streets,

#2 – Applicant shall comply with all subdivision and land development requirements, including the proposed left-turn lane for northbound traffic into the northern driveway,

#3 – Applicant shall provide public sewer service, including the construction of a pump station, substantially in accordance with Exhibit A-7,

#4 – Applicant shall provide public water, utilizing Chester Water Authority,

#5 – Applicant shall provide four driveways for ingress and egress for the project, with the southernmost drive limited to “right in, right out” only.  In addition the applicant shall provide any necessary right-of-way to accommodate the left turn lane.

#6 – Applicant shall provide recreational facilities in accordance with testimony and exhibits, including a trail system with fitness stations,

#7 – Units shall be owned as “footprint lots” only, with the remainder of the tract, including private roads, Stormwater management facilities, common parking, etc. to be common facilities, as defined by the PA Uniform Planned Community Act.  Additionally, the internal roads shall be owned and maintained by the community association and shall not be dedicated to the Township,

#8–Applicant shall comply with design standards with respect to traffic circulation and access, landscaping and lighting, sanitary engineering, as well as Stormwater and overall site design, in accordance with recommendations of township consultants,

#9 – Applicant shall offer for dedication additional right-of-way on Walnut Road, as depicted on Exhibit A-7A,

#10-Applicant must arrange for a single trash hauler and for pick up to be curbside for each dwelling.

#11 – Applicant must obtain all permits and approvals needed for construction,

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#12 – Applicant must contribute $600 per unit to ongoing highway improvement program, payable at time of issuance of building permit,

#13 – Applicant must contribute $200 per unit to emergency services, payable at time of issuance of building permit,

#14 – Applicant must contribute $1,000 per unit to Township Open Space fund, payable at time of issuance of building permit,

#15 – Applicant must post performance guarantees for all improvements at time of recordation of final subdivision plan,

#16 – Applicant shall comply with all Subdivision and Land Development, as well as Stormwater Management Ordinance, unless specific waivers are granted,

#17 – The Subdivision and Land Development plans must conform to all representations made during the Conditional Use hearing, whether or not specifically referenced in this Order,

#18 – The Sewer Tap Fee—currently $8,000 per unit—must be paid at time of issuance of a building permit,

#19 – The Board of Supervisors reserves the right to make modifications to the project, as requested by the applicant, without re-opening the hearing,

# 20 – Applicant must reimburse the Township for costs of the hearing, including costs of all consultants and court reporter within 60 days.

By unanimous vote (4-0), the Supervisors approved the full Order, including the 20 individual items.

Scott Subdivision Plan – The plan was represented by Mr. & Mrs. Joseph Scott, who proposed to change the lot line between two existing parcels.  The plan would create no new lots, but would deduct land from one lot and add land to another lot.   With respect to the two existing sheds which are located within twenty feet of the eastern property line, the Board agreed that if a neighbor at some time objected to the location of the sheds, the Scotts would then be required to relocate the sheds outside of the 20-foot set-back line.  By unanimous vote (4-0),

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the Board approved the plans, including the waivers, as outlined in the VanDemark & Lynch letter of August 24, 2015.

East Marlborough Township Representative to Kennett Public Library.By unanimous vote, (4-0), the Supervisors appointed Mr. Stanley Allen, an East Marlborough resident for 16 years, to the Library Board, for the balance of 2015 calendar year. 

Pension Plan for Municipal Employees.The proposed Minimum Municipal Obligation for 2016 was presented to the Supervisors, showing an obligation for:

Non-Uniformed Employees — $48,653.91

Uniformed Employee —            $19,508.50

PennDOT Proposed Pothole Patching Agreement – The Supervisors tabled action on the proposal, pending a more thorough review by the Township Solicitor.

Truck Damage to Doe Run Road.The Township Roadmaster could not be at the meeting, because he was serving as a firefighter at a call.  He had earlier noted significant damage to Doe Run Road, as a result of the heavy trucks.  The Solicitor will review to determine whether there are measures available to the Township to limit heavy truck traffic.  Action tabled.

Road Contract for Paving. By unanimous vote (4-0), the Board approved the contract with Long’s Asphalt, which was the low bidder in the Kennett Area Cooperative Bid for 2015 paving; the Contract with Long’s for East Marlborough is in the amount of $89,887.50. 

Bills.By unanimous vote (4-0) with each supervisor abstaining on a single vote with a perceived conflict of interest, and with Mr. Sarro abstaining on payment to Sarro Sign Co., the bills were approved for payment, with the following totals:

                       

General Fund  –           $172,178.71

                        Sewer Fund                 $  35,078.56

                        Park Fund                    $    2,197.50

                        State Fund                   $100,846.05

                        Payroll                         $  59,314.88

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Treasurer’s Report.   By unanimous vote (4-0), the attached report was accepted, as prepared.

The public meeting was adjourned at 8:10 p.m., at which point the Supervisors went into executive session with the solicitor to discuss a pending legal matter.

EAST MARLBOROUGH TOWNSHIP

Jane R. Laslo, Manager/Secretary