EAST MARLBOROUGH TOWNSHIP
BOARD OF SUPERVISORS MINUTES
Meeting of the Board – June 2, 2014
Chairman Cuyler H. Walker called the public meeting to order at 7 p.m. in the Township Building by leading the group in the pledge of allegiance. Board members John Sarro, Robert F. Weer, Eddie Caudill, and Richard P.S. Hannum were also present, as were Solicitor Fronefield Crawford, Jr. and Engineer James W. Hatfield.
Public Comment Period.
Mike Sarver of Hadley’s Mill said that their neighborhood was being disturbed by a crowing rooster from a nearby residence. The Township will investigate to determine whether any ordinances are being violated.
Michael Lau of Hadley’s Mill said that there is a neighborhood dog which is running at large and is frightening children at the bus stop as well as in the area. Mr. Lau said it had been reported to SPCA but without satisfaction. Mr. Lau was asked to contact the Township office with particulars about the breed of dog and ownership, if known, so that the Township can intervene with the SPCA.
Richard Hicks of W. Locust Lane asked about: 1) status of the Property Maintenance Ordinance. He was told that there had been no progress on the drafts seen by the Board, and 2) about new hire in Township office.
Supervisor Bob Weer said that cars which are sometimes parked at the URA field too close to the eastern drive exit were obstructing visibility for exiting vehicles. Roadmaster Mellinger said he would look at the situation and consider a parking prohibition or barrier which could improve the situation.
Minutes of May 5, 2014. By unanimous vote (4-0, with Mr. Caudill abstaining, because he was not present at the meeting) the minutes were approved as prepared.
Celebration Fireworks Proposed for June 28, 2014 Anniversary Party at the Yellow House. Chris Hopkins, representing the company providing the fireworks display, said that he would give a reminder phone call to the three horse owners in proximity to the area on the day of the fireworks display. By unanimous vote (5-0), the Supervisors approved the 15-20 minute display, subject to the receipt of the liability insurance certification, with the Township named as an additional insured.
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Pratt Request for Zoning Ordinance Modification. Ray Ott, planner for Mr. & Mrs. Pratt, presented a plan for a requested change in the cluster zoning section of the RB District. The proposal would permit a lot bonus for clustering houses on smaller lots, with a minimum of 80% of the tract left in perpetual open space. John Guest said that he likes the presented plan better than earlier editions. Carl McColey said that he would object to any development which would involve an interconnection to Pratt Lane. James Sinclair asked for more information on the proposal for impervious cover and Stormwater calculation. The Board took no action on the presentation.
Longwood Fire Company – Request for additional funding for five years for a new Rescue Vehicle. Chief AJ McCarthy returned for the supervisor response for his request for additional funding. After much discussion, the Supervisors took no action on the request.
Donald Byrne Subdivision Plan on Byrd Road. Jim Fritsch from Regester Associates represented the application, which proposes to separate a 2.5 + Acre portion from the larger tract, leaving 23.6 Acres on the west side of Byrd Road. The 2.5 acre lot area will not create a separate parcel, but will be joined with other lands owned by University of Pennsylvania, to be a portion of parcel #61-4-16.0E. The plans had been revised to show a 25-foot from center of Byrd Road along each property line, creating the 50-foot right-of-way along the properties on Byrd Road.
Hood’s BBQ and Deli – Final Land Development Plan. Jim Fritsch of Regester Associates represented the owners in the request for land development for the expansion of their existing facilities on West Doe Run Road. Mr. Fritsch reviewed the VanDemark and Lynch letter of May 23, 2014, responding to each of the issues raised. Parking will be provided at the rear of the facility, and the current parking along Route 82 will be eliminated. Applicant agreed to itemize all of the ZHB deemed-approval requests on the plan. By unanimous vote, (5-0), the Supervisors approved the Final Plan, conditioned upon satisfying all of the recommendations in the VD&L letter of May 23, 2014, including the granting of the waivers, as itemized in numbers 3 and 4 of the VD&L above-referenced review.
Walnut Ridge – 61-Unit Townhouse Plan on Walnut Road. Alyson Zarro, Esq., and Ken Hoffman, P.E. represented the applicant, Orleans Homes, in the request for Final Plan approval. By unanimous vote (5-0), the Supervisors approved the plans, including the granting of waivers as itemized in the VD&L review letter ((5/27/14), with the following conditions:
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1) Satisfaction of all outstanding items in review letters from Township consultants, including VanDemark & Lynch, (letter of May 27, 2014) Traffic Planning and Design, Glackin Thomas and Panzak, letter of May 14, 2014) and URS, (Multiple letters, including but not limited to: electrical (5/20/14), utilities (5/19,14), pump station (5/19/14),
2) Receipt of Letter from Fire Marshal with no objections to the plan, and
3) Provision in the Homeowners Documents noting that all of the streets are private, and the HOA must prohibit on-street parking and enforce the parking prohibition.
4) Resolution 2014-08 – Acceptance of the Planning Module for sanitary. By unanimous vote (5-0), the Supervisors adopted Resolution 2014-08.
TD Bank. The Final Land Development Plan was represented by Joseph Brion, Esq. and Matthew Chartrand, P.E. from Bohler Engineering. Mr. Brion said that the plans would provide for a sidewalk easement for the entire frontage of the property and the applicant would also contribute twenty thousand dollars toward the cost of construction of a bridge across the stream, in addition to installation of the sidewalk from the Walgreen’s property on the western edge of the subject property to the western edge of the stream. Township engineer, Jim Hatfield noted that he was still awaiting an engineer’s report regarding the condition of the existing Stormwater management system, since it was noted that the demolition of the former facilities had ripped out an inlet and may have damaged the Stormwater bed. Mr. Chartrand said that the investigation was being done, and the results would be sent to the Township shortly. Supervisor Weer asked that any tall-growing trees be placed in such a way that they would not interfere with the overhead electrical wires.
By unanimous vote (5-0), the Board approved the Final Land Development Plan, including granting of waivers as noted in the VD&L review letter of May 27, 2014, and subject to the above-referenced conditions and representations.
Unionville Park – Status Report. Township Engineer, Jim Hatfield, showed the Board some options for moving the installation of some facilities from Phase II to Phase I of the Park. Included in the additions are: a) a sidewalk, shade trees, and fencing along Firehouse Lane, b) an asphalt path connector, and c) additional fencing at the rear of the plan. The Supervisors discussed the size of the proposed pavilion, which was also considered for inclusion in Phase I. They asked Mr. Hatfield to get numbers for a reduced-size pavilion, one which would accommodate only 4-6 picnic tables. By unanimous vote (5-0), the Supervisors agreed to items (a) through (c), and will await more information on the cost of the pavilion.
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By unanimous vote (5-0), the Supervisors also authorized payment #5 to Bulldog Construction, in the amount of $77,162.
Survey for Fence Line at Southern End of Unionville Park. Jim said that his company would be clarifying the survey next week prior to installation of the new park fence.
VanDemark & Lynch Request. Jim Hatfield explained that his company has been asked to provide a laser scan survey for Longwood Gardens. If VD&L is awarded the contract, there would not be a review by the Township. The Supervisors saw no objection or conflict with VD&L performing the survey, if awarded the contract.
Regional Planning Project. Chester County Planning and the Natural Lands Trust have completed the work on coordinating the definitions in the three township Zoning Ordinances – Newlin, East and West Marlborough. The Board voted to send a letter of acceptance of the work to Chester County Planning so that the Land Trust can be reimbursed.
Bids for Road Work. The Kennett Area Regional Cooperative had earlier opened bids for summer road work. The low bidder for oil and chipping was Asphalt Industries and for road paving it was Long’s Paving. By unanimous vote (5-0), the Supervisors approved the two contracts:
Long’s Paving $114,606.10
Asphalt Industries $ 23,921.76
Billboard Ordinance. The ordinance will be sent to Chester County Planning Commission for review. The Board scheduled a public hearing on the ordinance prior to the July Board meeting, July 7, 2014 at 6:45 p.m.
Bills. By unanimous vote (5-0), with each supervisor abstaining on a single invoice with a perceived conflict of interest, the attached lists of invoices were approved for payment, with the following totals:
General Fund $115,181.03
Sewer Fund $ 20,894.60
State Fund $ 21,502.20
Development Fund $ 38,181.44
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Treasurer’s Report. By unanimous vote (5-0), the attached report was accepted, as prepared.
PennPrime – Loss Control Standards. By unanimous vote (5-0), the Supervisors determined that the responsibility for meeting the Loss Control Standards would be added to the responsibilities of the Township Manager.
The public meeting was adjourned at 9:47 p.m., at which point the supervisors went into executive session to discuss a personnel matter.
EAST MARLBOROUGH TOWNSHIP
Jane R. Laslo, Manager/Secretary
EAST MARLBOROUGH TOWNSHIP
BOARD OF SUPERVISORS
AGENDA – JUNE 2, 2014 – 7 P.M.
Call to Order – Pledge of Allegiance
Public Comment Period
1. Minutes of May 5, 2014
2. Request for Fireworks for TRI-M 50th Anniversary Party – Tom Musser
3. Pratt Zoning Change Request- Concept Plan – Ray Ott
4. Longwood Fire Company’s request for funding
5. Donald Byrne Subdivision – Jim Fritsch
6. Hood’s BBQ – Land Development – Jim Fritsch
7. Walnut Ridge – Final Plan Approval- Alyson Zarro, Esq. – Resolution 2014 – 08– Sewage Facilities Plan for Walnut Ridge
8. TD Bank- Final Plan Approval
9. Park Status – Jim Hatfield
10. Regional Comprehensive Plan – Letter of Acceptance to CC Planning
11. Road Work for 2014–Contracts for Paving, Oil and Chipping,
12. Billboard Ordinance — Ordinance 2014-01 – refer to CC Planning; set date for public hearing
13. Bills
14. Treasurer’s Report
15. Policy statement regarding responsibility for W C Insurance -Loss Control Standards.
NOTE: There will be an executive session immediately following the public meeting to discuss a personnel matter.