EAST MARLBOROUGH TOWNSHIP
BOARD OF SUPERVISORS
Meeting of the Board – April 3, 2017
Chairman Richard P.S. Hannum, Jr. called the public meeting to order at 7:00 p.m. in the Township Building by leading the group in the Pledge of Allegiance. Board members John Sarro, Eddie G. Caudill, Robert F. Weer and Christine Kimmel were also present, as was Solicitor Frone Crawford, Planning Commission Chairman Cuyler Walker and Engineer Jim Hatfield.
Public Comment Period. East Marlborough resident Shelly Mincer asked if East Marlborough Township would work on establishing an ordinance to give Emergency Service volunteers tax breaks. Mr. Walker said the Regional EMS Commission would propose a uniform ordinance for all six participating municipalities. Mrs. Kimmel said Act 172, if passed, would provide the ability for municipalities to provide tax incentives for EMS volunteerism.
Mr. Walker said the FEMA has revised the Community Based Flood Plain maps which require all local ordinances to be updated to incorporate the changes. Mr. Walker, Mr. Hatfield and Mr. Crawford are working on the language to repeal and replace the Flood Hazard portion of the Zoning Ordinance. The draft will be circulated to the Planning Commission in April and presented to the Board of Supervisors at the May meeting.
Minutes of March 6th. The minutes were approved by a vote of 5-0.
Walnut Walk Phase II Escrow release #1. Based on Mr. Hatfield’s recommendation, the Supervisors approved the release of $410,574 in escrow for the Walnut Walk Phase II subdivision. The Supervisors voted 5-0 to approve the release.
Tough Mudder Road Closure. Ms. Lauren Danecek representing Tough Mudder asked for permission to close Green Valley Road from 7:00 a.m. on Saturday, May 20th through 5:00 p.m. on Sunday, May 21st. Ms. Danecek said she had met with Chief Clarke and reviewed the traffic and parking plans and revised their signage and directions from last year to avoid “lost” competitors. According to Ms. Danecek, the event will attract approximately 8,500 participants on Saturday and 2,000 participants on Sunday. In addition, they will have approximately 700 participants who will run the course continuously from 12:00 – 8:00 a.m. on May 21st. Chief Clarke confirmed that there will be police presence at the event throughout the night as well as during the daylight events. Mrs. Kimmel asked if they overnight portion of the event would interfere with the Post-Prom event at Unionville High School but Ms. Danecek said all of the overnight competitors will park onsite so there wouldn’t be any conflict with the school event. Ms. Kimmel asked how they would manage the lights and sounds so the neighbors weren’t negatively impacted overnight and Ms. Danecek said they were using directed lighting and minimal amplification which will be directed away from the adjoining residences. Mr. Jeff Groves raised a concern about having Green Valley Road closed as that is currently the only crossing available to Po-Mar-Lin to reach the other side of the Brandywine River. Chief Clarke said the police will allow emergency vehicles to use Green Valley in an emergency situation and would co-ordinate with the Tough Mudder staff if
Minutes of the April 3, 2017 Board of Supervisors Meeting
the road had to be opened for an emergency situation. The Supervisors voted 5-0 to approve the road closure of Green Valley Road.
Removal of a stand of trees and two specimen trees at 416 W. Locust Lane. Mr. Broderick Harrison asked the Supervisors for permission to remove the trees from a building lot on W. Locust Lane. Ms. Martha Strauss, the landscape architect for the project, said the two specimen trees were in decline and need to be removed in order to construct the building and for the safety of the neighboring property. Broderick Harrison asked for approval to remove approximately 45 non-specimen trees. Mrs. Kimmel asked if Lisa Thomas had made a recommendation of the removal of the trees; Mrs. Thomas had recommended an arborist review the trees rather than offer an opinion. Mr. Crawford asked what percentage of the trees will remain on the lot if the plan gets approved and was told by Ms. Strauss that approximately 60% of the lot would remain wooded. Mr. Weer asked for an arborist to review the specimen trees to determine if they are viable. The Supervisors delayed voting on the removal of the trees until after they receive a report from an arborist.
Temporary Sale of Fire Works in the Wal-Mart parking lot. Ms. Debbie Garretto-Ivins asked for permission to erect a 20’ x 40’ tent in the Wal-Mart parking lot to sell fireworks from June 22 through July 5th. The hours of operation would be from 9:00 a.m. to 10:00 p.m. The store will only sell fireworks that are legal in Pennsylvania and will not have additional signage placed on streets within the Township. The Supervisors approved the request with a unanimous (5-0) vote.
Ordinance to establish rules and regulations for the Unionville Park. At Mr. Caudill’s request the vote was tabled until the May meeting of the Board of Supervisors.
Personnel Manual. At Mr. Weer’s request, the vote on the Personnel Manual was tabled until the May meeting of the Board of Supervisors.
Resolution 2017-07. The Supervisors voted 5-0 to revise the fees associated with Land Development.
Resolution 2017-08 for changes to the Sewage Facilities Planning Module. The Supervisors voted 5-0 to approve the Sewage Facilities Planning Module to include on-lot septic systems at the Marlboro Spring Subdivision.
Road Contracts. Mr. Jeffrey Simpson presented contracts for various road treatments that were bid through the Chester County Co-Op. The Supervisors voted to approve the following contracts with a 5-0 vote.
Line Painting $23,870.45
Road Oils $10,250.00
Minutes of the April 3, 2017 Board of Supervisors Meeting
Bills. By unanimous vote (5-0) the Supervisors approved payment of invoices with the following totals:
General Fund $100,546.03
Payroll $ 49,203.32
Sewer Fund $ 11,716.16
Unionville Park $ 13,751.89
Treasurer’s Report. By unanimous vote (5-0), the attached Treasurer’s report was accepted as prepared.
The public meeting was adjourned at 8:15 p.m., at which point the Supervisors went into Executive Session to discuss a personnel matter.
East Marlborough Township
Laurie C. Prysock, Manager/Secretary