EAST MARLBOROUGH TOWNSHIP
BOARD OF SUPERVISORS
Meeting of the Board – March 4, 2019
Chairman Sarro called the meeting to order at 7:00 p.m. with the following people in attendance: Supervisors McKinstry, Hannum, Lacy and Jameson. Solicitor Unruh, Planning Commission Chairman Walker, Engineer Hatfield, Public Works Director Simpson and Township Manager Prysock were also in attendance.
Pledge of Alligance and Public Comment Period. Representative Christina Sappey said she was visiting all of the townships included in the 158th district. She invited all township residents to an Open House that will be held at her district office in the Willowdale Town Center on March 22. Representative Sappey was accompanied by her Chief of Staff Tyler Arkatin.
Approval of Minutes. The Supervisors voted unanimously 4-0 to approve the minutes for the February 4th meeting, Supervisor Lacy was not at the February meeting so she didn’t vote.
Tough Mudder Road Closure.
A.J. Monette represented Tough Mudder to request approval for Green Valley Road to be closed to general traffic during their May 18 & 19 event. Mr. Monette said emergency vehicles would still have access but the road would be closed to event traffic. Chief Clarke said he had reviewed the plans and was satisfied with their traffic control strategy. The Supervisors approved the request with the condition the Tough Mudder obtainsoff sight parking for the buses with a 5-0 vote.
Kennett Run Road Closure. Chris Daney represented the Kennett Run to request approval for N. Walnut Road to be closed to traffic during the run on May 11th. Chief Clarke said he is comfortable with the traffic and event signage plans. Supervisor Hannum asked Mr. Daney how much money the Kennett Run raised for local charities last year, Mr. Daney reported they had donated $72,000 from the proceeds of the 2018 event. The Supervisors voted 5-0 to approve the road closure.
Side Walk Placement along Route 82. Chairman Sarro stated that as part of the Land Development approval to build 42 houses on the Pratt property located on the west side of Route 82 Toll Brothers was required to install a crosswalk and sidewalk to connect the new neighborhood with the 26 acre open space parcel on the east side of Route 82. Mr. Pratt raised a concern to the Supervisors that the proposed location of the sidewalk would impact area where the old trolley tracks and bank are located. After reviewing the plans, Mr. Hatfield said the sidewalk could be moved closer to Route 82 to avoid the trolley track bank. The Supervisors voted 5-0 to authorize Mr. Hatfield to approve a field change to the final plans to preserve the historic character of the trolley track.
Unionville Park Expansion. Mr. Hannum updated the Supervisors on the plans to remove the old engine room and banquet hall located in front of the Unionville Park and asked Mr. Hatfield to update the Board on the scope of the project. Mr. Hatfield said Vandemark & Lynch had developed a Scope of Work that included Township personnel removing the bulk of the old buildings prior to the land being regarded and repurposed to provide an entrance to the Park. The Supervisors agreed they were comfortable with the concept plan to create green space with walking paths to improve the entrance to the park. Vandemark & Lynch will present a cost estimate to compete the project at the April Board of Supervisors meeting.
Kennett Area Regional Fire and Emergency Services Commission Update. Mr. Walker updated the Supervisors on the ongoing process of the EMS Commission to better understand and plan for the short and long term expenses that are needed to provide fire and ambulance service to the Commission service area. Mr. Walker stated that the Commission is comprised of appointed representatives from six municipalities: East Marlborough, Kennett Township, Kennett Borough, Pocopson, Pennsbury and Newlin Townships. Mr. Walker and Supervisor Lacy represent East Marlborough on the Commission, and Mr. Walker was elected by the Commissioners to serve as Chairman for the Commission. Mr. Walker stated that the biggest cost driver for fire protection is equipment but not labor thanks to the dedicated volunteers who answer the fire calls. On the ambulance side, the largest expense is paid staff to run the EMS calls 24 hours a day/seven days a week. The Commission is working with the three Fire Companies that provide service within the Commission area (Longwood, Po-Mar-Lin and Kennett) to develop equipment replacement schedules showing the projected costs and timing of new equipment purchases. Mr. Walker reported that Supervisor Lacy is leading this effort for the Commission. Each municipality agreed to fund the Commission for the first three years (2018 through 2020) atlevelsequal to the aggregate contributed by the six municipalities in 2017. That total is allocated among the six municipalities based on a formula that includes four equally-weighted criteria: Number of Fire Calls, Number of Ambulance Calls, Population, and Assessed Property Value. Based on this formula, the current allocation comes to the following percentages of the total municipal funding:
East Marlborough Township – 27%
Kennett Township – 27%
Kennett Borough – 14%
Pocopson – 14%
Pennsbury – 14%
Newlin – 6%
Mr. Walker stated that the aggregate amount needed to fund the fire companies and the portion of the funding allocated to each municipality would likely change after 2020 as the Commission develops more informed data.
Road Contracts. Mr. Simpson stated that the following projects had been bid through the Southern Chester County Municipal Co-op and asked the Supervisors to approved the following contracts
Fuel – $28,017.50
Line Painting – $30643.20
Stone – $37,448.75
Road Oil – $11,000
Bills. By a vote of 5-0 the Supervisors approved payment of invoices with the following totals:
General Fund: $98,795.30
Sewer Fund: $16,845.16
Park Fund: $ 87.60
State Fund: $ 24,234.30
Treasurer’s Report. By a vote of 5-0 the Treasurer’s Report was accepted as submitted.
The meeting adjourned at 8:15p.m. There was an executive session to discuss a legal matter following the meeting.
Laurie Prysock, Township Manager
AGENDA – March 4, 2019– 7:00 P.M.
Subject to change
- Call to Order and Pledge of Allegiance
- Public Comment Period
- Approval of Minutes of February 4, 2019
- Request for Road Closure of Green Valley Road for Tough Mudder Event – AJ Monette
- Request for Road Closure of N. Walnut Road for Kennett Run – Chris Daney
- Discussion on Sidewalk along Route 82 near RP Nursery
- Update on the Unionville Community Park Entrance – Buzz Hannum
- Update on the Kennett Area Regional Fire Commission – Cuyler Walker
- Road Contracts for Stone, Fuel, Road Oil and Line Painting – Jeff Simpson
- Treasurer’s Report
Note: Immediately following the regular meeting there will be a brief executive session to discuss a legal matter.
The Conditional Use Hearing for 802 E. Baltimore Pike will resume immediately following the executive session.