EAST MARLBOROUGH TOWNSHIP
BOARD OF SUPERVISORS
Meeting of the Board – February 6, 2017
Chairman Richard P.S. Hannum, Jr. called the public meeting to order at 7:00 p.m. in the Township Building by leading the group in the Pledge of Allegiance. Board members John Sarro, Eddie G. Caudill, Robert F. Weer and Christine Kimmel were also present, as was Solicitor Frone Crawford, and Engineer Jim Hatfield.
Public Comment Period. There were no public comments.
Chairman Hannum announced that the Conditional Use Order for the Garnet QL located at 909 E. Baltimore Pike would not be read because the applicants had asked to have the hearing reopened. Mr. Hannum let those in attendance know that the date for the hearing would be set late in the evening and all neighbors would receive notice of the hearing through the mail.
Minutes of January 3rd. The minutes were approved by a vote of 5-0 with Bob Weer’s suggested edits.
Escrow release #8. Based on Mr. Hatfield’s recommendation, the Supervisors conditionally approved the release of $180,557.08 in escrow for Walnut Walk Phase I, pending the approval from Mark Prouty at URS/AECom for $5,000 in repairs to the pump station gate. The Supervisors voted 5-0 to approve the release.
Marlboro Springs Escrow Establishment. Mr. Hatfield recommended that the township seek escrow in the amount of $553,479 for construction costs associated with the approved land development plan. The escrow includes: $132,363 for Erosion & Sediment Control, $293,550 for Storm Sewer &Storm water Management, $29,350 for Landscaping, $29,900 for Misc. expenses, and $18,000 for inspections. The Supervisors accepted Mr. Hatfield’s recommendations and voted 5-0 to establish the escrow.
Mr. Chris Daney appeared before the Supervisors representing The Kennett Run to seek approval to close a portion of Walnut and Longwood Roads and E. Locust Lane from 8:30 to 11:00 a.m. on Saturday, May 20, 2017. Mr. Daney stated that the course for the Kennett Run had been changed for 2017 and would not require the closure of Route 82. Chief Clarke said he had reviewed the course information with Mr. Daney and felt that the new course would have less of an impact on the residents of East Marlborough.The Supervisors approved the road closure request by a vote of 5-0.
Mrs. Sarah Nurry and Mrs. Karen DiMascola appeared before the Supervisors representing Run2Shine and the KSQ ½ Marathon to seek approval to close portions of the following roads for short time periods on November 4, 2017: Mill Road, West Locust Lane, Street, Wollaston and Poplar Tee Roads. Mrs. Nurry said they were using the same course as 2016 and felt that the closures worked very smoothly in their inaugural year. Chief Clarke asked that the township approve the notice to the neighbors prior to being mailed as well as the road signs. Mr.
Board of Supervisors Minutes
Weer asked the race directors to include signage to notify township residents of the road closures. The Supervisors approved the road closure by a vote of 5-0.
Resolutions. The Supervisors voted on the following resolutions for Township Administration for 2017.
2017-01 – Appointment of a CPA Firm for Township Audit. The Supervisors voted 5-0 to reappoint Barbacane, Thornton to perform the annual audit of the Township. The fee for the service is set at $6,500.
2017-07 – Subdivision and Land Development application fees. Mrs. Prysock proposed a resolution to change the fee schedule for Subdivision and Land Development review fees. The resolution would create a tiered system to capture the application fees for minor and major developments. Mrs. Prysock said that resolution would distinguish between subdivisions of less than 15 units and those over 15 units. Mrs. Prysock stated that properties that have gone through the Conditional Use process have already had significant reviews of their plans and the application fee of $250 per unit seemed excessive. Mr. Sarro questioned the idea of lowering the fees and stated that the township often has to address storm water management problems after the developers are released from the maintenance bond. Mr. Weer also said the township is often subject to paying fees associated with legal challenges to development, specifically in the case of Wal-mart and felt that the taxpayers should not shoulder the burden caused by development. The Supervisors requested more time to consider the issue and tabled voting on the resolution.
Preliminary/Final Plan Review for the Ed Henry Car Wash. Mr. Adam Brower represented the car wash and addressed the issues that were still listed as comments in the review letters as of 1/31. Mr. Brower stated that AJ McCarthy from Longwood Fire Company reviewed the plans for Emergency Vehicle access and suggested that they revise the plans to have rolled curbs at the entrances; Mr. Brower said they made this change to the plans. Mr. Weer asked if the pavement was going to be heated as the cars exited the wash lanes, Mr. Brower confirmed this was the case. He also said the operator, Mr. Henry would have salt on hand to deal with any potential icing issues that might occur. Mr. Caudill asked about the location and number of handicap parking spaces. Mr. Brower showed where the one handicap spot was located and indicated the location of second spot should the car wash hire an employee who needed a handicap spot. Mr. Weer inquired about the plan to recover water from the cars leaving the car wash. Mr. Henry said 70 % of the water is recovered and recycled; the remaining water would enter the storm water system. He stated that all of the chemicals they use are bio-degradable and environmentally friendly and had been reviewed and approved by the Township’s sanitary engineers. The township will review the actual water usage after one year and may adjust the sewer EDUs accordingly. Mr. Hatfield called to the Supervisors attention the off-site improvements that would be included in the car wash plans. As part of the Conditional Use Order, Mr. Henry would make a donation of $15,000 to the Route One highway improvement project but the Supervisors agreed to credit $8,000 toward this expense for the sidewalk and crosswalk that Mr. Henry is installing off of his site. Mr. Hatfield recommended the Township conditionally approve the land development plans for the Ed Henry Car Wash located on Onix Drive pending the receipt of the final review letters from Glackin Thomas and URS/AECom. The Supervisors voted 4-0 to
Board of Supervisors Minutes
conditionally approve the development plan with Mr. Sarro abstaining due to a business relationship with the landowner.
Establishment of Escrow for the Ed Henry Car Wash. Mr. Hatfield recommended that the township seek escrow in the amount of $217,966 for construction costs associated with the approved land development plan. The escrow includes: $7,566 for Erosion & Sediment Control, $50,970 for Sanitary Sewer, $48,140 for Storm Sewer &Storm water Management, $24,365 for Pavement (Curb and sidewalk) $32,300 for Landscaping, $25,310 for Misc. expenses, and $9,500 for inspections. The Supervisors accepted Mr. Hatfield’s recommendations and voted 4-0 to establish the escrow with Mr. Sarro abstaining.
Sketch Plan for Development off of Gale Lane. Mr. Michael Gavin, attorney for the builder Doug White, presented a sketch plan to the Supervisors for a 54 unit development on a 22.4 acre parcel with road frontage on Gale Lane. The development will consist of 27 twins ranging in cost from $430,000 to $530,000. The proposed development would occupy space between the Everfast Corporate Headquarters and Gale Lane with the existing Everfast driveway becoming incorporated into a residential street. Mr. Weer raised a concern about the future homeowners who may not enjoy having their street as a throughway for truck traffic but Mr. Gavin did not think that would be an issue. Mr. Weer also asked if the developer desired to tap into the East Marlborough Township Sewer System, Mr. Gavin confirmed that their plan required public sewer. Mr. Weer said he was concerned about the capacity of the sewer system. Mr. Gavin said that Mr. White would be applying for Conditional Use approval in the near-term for this project.
Approval for Costs to Study Sewer Capacity and Flows. Public Works Director Jeff Simpson gave an overview of the need to establish a baseline for current flows and the capacity at various pump stations. Mr. Simpson reported that there has been a lot of interest, particularly in the Limited Industrial Zone, to tie into the sewer system. He feels that the Township needs to assess the current situation before granting additional approvals for properties outside of the sewer district to tie-into the system. Mr. Caudill expressed support for this idea and said the township may need to explore expanding or upgrading the treatment plant to handle additional capacity. URS/AECom prepared an estimate of $7,800 to prepare a Sewer Conveyance System Model which would help the Public Works Department decide is a full revision of the Act 537 Plan is needed or warranted. The Supervisors approved the cost, not to exceed $7,800, for the study by a vote of 5-0.
Approval for Costs for Traffic Signal Maintenance. During the course of their annual inspection of the signalized intersections, Signal Service identified three intersections as priorities for repair. Mr. Simpson stated that the intersection at Route 82 and 926 has an old controller that is now unable to be repaired if it should fail. The controller is currently operating normally but when it fails it will require an emergency replacement controller which would likely result in emergency service costs. The cost to replace the controller is $2,495.00. The same intersection also has a failed preemption system for emergency service vehicles approaching from Kennett Square Borough. Because of the age of the system replacement for all four sides of the intersection is required, with a cost of $6,155. The loop detection system at E. Doe Run Road and Route 926 is failing which may result in longer wait times at the light. Signal Service recommended rather than replacing the loop in the pavement, the Township should install video detection camera at a lower cost. Bob Weer suggested we approach Longwood Gardens about assuming some of the cost for the repair. The Supervisors voted 5-0 to approve the expenses and left the timing for the repairs up to Mr. Simpson.
Conditional Use Hearings. The Supervisors established dates for two Conditional Use Hearings. The Conditional Use Application for Mr. Rick Avello to build a Marijuana Growing and Processing Plant will be held on Monday, March 13th at 7:00 p.m. The continuation of the Garnet QL, LLC Conditional Hearing will be held on Thursday, March 23rd at 7:00 p.m.
Bills. By unanimous vote (5-0) the Supervisors approved payment of invoices with the following totals:
General Fund $302,588.19
Payroll $ 56,109.16
Sewer Fund $ 20,086.64
Unionville Park $ 6,218.47
Treasurer’s Report. By unanimous vote (5-0), the attached Treasurer’s report was accepted as prepared.
The public meeting was adjourned at 8:30 p.m., at which point the Supervisors went into Executive Session to discuss a personnel matter.
East Marlborough Township
Laurie C. Prysock, Manager/Secretary
– February 6th – 7:00 P.M.
1. Call to Order and Pledge of Allegiance
2. Public comment period
3. Approval of Minutes of January 3, 2017
4. Escrow release for Bellefield of $36,180.
5. Escrow release for Phase I Walnut Walk, presented by Doug Knox
6. Escrow establishment for Marlboro Springs, represented by Scott Emerson
7. Road closure requests:
A. The Kennett Run, represented by Chris Daney
B. The Mushroom Cap ½ Marathon, represented by Sarah Nurey
8. Resolution to appoint a CPA firm
9. Resolution for land development fees
10. Final approval for land development plan for car wash, represented by Ed Henry
11. Escrow recommendation for Ed Henry car wash
12. Proposed development off of Gale Lane, presented by Doug White
13. Request for approval for costs to study sewer capacity and flows
14. Request for approval for traffic signal maintenance
16. Treasurer’s Report
Note: There will be an executive session immediately following the public meeting to review personnel policies.